Agree the pay cycle
Write down the pay frequency, the intended payday and when information needs to be handed over. Agree these details with whoever supports your payroll.
Keep changes in one place
Record starters, leavers and agreed changes to pay or hours. Use a secure process for sharing employee information; do not send personal records through an initial website enquiry.
Check the information you provide
Review the hours, approved leave and other agreed inputs before sending them. Flag anything that needs clarification rather than leaving someone else to guess.
Keep an agreed record
Confirm who reviews the payroll information and where the final records will be stored. An agreed process helps everyone know what is expected.